Compare more than the bottom line

First check whether the work is the same

Two estimates may use the same project name while describing different work. One may include removal and disposal; another may assume you will handle them. One may price a complete replacement while another proposes a repair. Mark those differences before comparing totals. Send clarifying questions to each business and ask for a revised written estimate when the scope changes.

• Check the included tasks, quantities, locations, and preparation.
• Identify materials, product selections, and finish assumptions.
• Separate fixed selections from allowances or items to be decided.
• Note disposal, protection, cleanup, and restoration responsibilities.

Make a simple comparison sheet

Create one row for each major part of the project and a column for each proposal. Use “included,” “excluded,” or “needs clarification” where a price cannot be compared directly. Do not invent a cost for missing work. Ask the business to explain it. For example, when comparing flooring proposals, record whether each includes furniture movement, floor preparation, transitions, and disposal rather than comparing only the installed surface price.

• Scope and materials.
• Allowances and optional items.
• Exclusions and owner-supplied work.
• Expected sequence and timing.
• Payment stages and handling of changes.
• Warranty and follow-up information.

Clarify responsibilities and written terms

Ask who is responsible for coordinating approvals, inspections where applicable, access, specialist design, and work by others. Request clear payment milestones and a written change process. The agreement should describe the project-specific responsibilities rather than leaving important promises only in a conversation. Requirements vary by location and type of work; have unfamiliar or consequential terms reviewed by an appropriate professional.

Evaluate the explanation as well as the number

A large price difference deserves a clear explanation. It may reflect a different approach, different materials, a missing item, or a different understanding of the work. Evaluate whether the proposal addresses your priorities and whether outstanding questions have been answered. Keep the final accepted version, supporting selections, and agreed clarifications together so everyone works from the same documents.